Project Management tools and techniques can be applied to many types of work, problems, and opportunities to realize a positive impact on schedule, cost, and quality. The different models and approaches to project management including traditional waterfall techniques and more modern agile concepts offer valuable concepts and tools to consider. In some cases, hybrid combinations can be crafted for the challenge and fit the culture and constraints of the organization.
An illustration of some of the benefits from the application of Project Management tools and techniques:
Example: Project Scope Statement
Benefits: An important team work milestone and documentation that forms a solid foundation.
- Common understanding of the project scope and deliverables among stakeholders
- Effective for managing expectations by documenting exclusions
- Acceptance criteria and process are agreed to at the beginning
- Constraints are clearly communicated to everyone
- Specific assumptions with potential impact if proven to be false
- Enables the team to perform more detailed planning
Next Step Options:
- Detailed WBS (for waterfall development)
- Product Backlog (for agile)
Best Practice: The consistent use of a Project Scope Statement is a recommended practice to adopt as part of an organizations core structure and process standards.
There are many different project management methodologies, as many as fifty is a reasonable estimate. Two leading approaches to project management are the traditional Waterfall technique, and newer concepts under the heading of Agile emerging originally from the field of software development.
PMI PMBOK tools and techniques: (simplified and abridged)
- Create Charter
- Collect Requirements
- Define Scope
- Create WBS (Work Breakdown Structure)
- Define and Sequence Activities
- Estimate Activity Resources and Durations
- Develop Schedule
- Cost Management
- Communications Management
- Risk Management
- Procurement Management
Agile methods and tools: (simplified and abridged)
- Product Backlog (Product Owner, who has business plan-Project Scope Statement-and must execute to meet objectives)
- Sprint Planning
- Daily Scrum (Team) (over period of Sprint)
- Sprint Review & Retrospective